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Applying for Events in the Portal

  • Published on Oct 27, 2026
  • 2 minute(s) read
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Take note
This overview will explain how to apply for an Event in the IMS Portal. 

From the IMS Portal, you can apply for the available Events, i.e., Trainings, Workshops, Usergroups, etc. 

To see the available Events:

  • Click on Events in the Main Menu.

Click on Events in the Main Menu to see the available Events.

  • The Events Main Screen (grid view) will open with a list of available Events.

 Here you can see the following Event details:

Header
Description
Name
Name of the Event.
Format
Format of the Event.
Region
The region the Event is organized for. 
Start Date
The date the Event will start.
End Date
The date the Event will end.
Duration
The Duration of the Event.
Delivery method
If the Event is held Online or Offline.
Place available
Number of available spots.
Discipline
The discipline the Event is related to.

By default, the grid shows only the Events whose End Date is not in the past. 

Showing past Events

To see the past Events, remove the applied Default Filter: 

  • Click on the Filter icon at the top left-hand corner of the screen.
  • Click on ActiveByDate. 
  • In the drop-down menu, uncheck the Active checkbox. 
  • Click on Show ? matching Event(s).

Opening Event Details Pages

To go to an Event's Details Page: 

  • In the grid, click on the Name of the Event you want to Apply for.

The Event Details Page will open. In the Details section you can see additional information about the Event like the Event Type,  Description, Trainers, and Location.

In the Agenda section you can see the Agenda of the Event. 

In the Interest section, you can see the Trainers, Apply for the Event and see who else applied for it.

Applying for Events

To Apply for an Event:

  • On the Event Details Page, scroll to the Interest section.
  • Pick a Trainer: Click on the check box on the left of the name of the Person. Note: Under Role, Check that the role of the selected Person is “Trainer”.
  • Click on Apply for Event. 
    Select a Trainer and click on Apply for Event.

  • In the pop-up that appears, fill in the Note. Note: If you are submitting the application for a group of people, specify that here!
Take note
If you are submitting the application for another person or a group of people, specify that in the Note. 
  • The E-mail field is already prefilled with your email address.  
  • Click Save.

Add a Note and click Save.

Your application will become visible in the Interest section.See your application in the Interest section.

Viewing Attachments

On the Event Details Page, you can Download or Preview the available Event Attachments in the Attachments section.

To Download all the Attachments:

  • Click on the Download icon in the bottom right-hand part of the file.
  • Or click on Download All in the upper right-hand part of the Attachments section to download all the available Event Attachments.

To preview an Attachment:

  • Click on the Circle check icon on the Attachment to select the Attachment you want to Preview.
  • Click Preview.