---
title: "Importing Word Docs"
slug: "importing-word-docs"
updated: 2026-10-27T23:12:51Z
published: 2026-10-27T23:12:51Z
canonical: "ims-handbook.cenosco.com/importing-word-docs"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://ims-handbook.cenosco.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Importing Word Docs

This article explains how to import an existing word document into the IMS Handbook. More information can be found in the Document360 Knowledge Base - refer to [Importing Word .docx files](https://docs.document360.com/docs/article-import-from-word-files).

## Downloading the Word Doc

Download the applicable word document onto your computer.

## Checking the Handbook Version

Make sure the latest project version of the IMS Handbook is selected. Older versions will be kept for backup as well as for readers that are still on the older version of IMS, but we will always add the new documents to the latest version (unless otherwise agreed).

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-NDYEQA7Z.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D)

## Creating a Category

If not available yet, first create the appropriate category in the IMS Handbook:

1. Go to the documents tab.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-WH9OHOSP.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D)

1. Scroll to the applicable position in the hierarchy and hover to get the *plus* button.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-1779714514394.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D)

1. Click the *plus* button.
2. Click **Category**.
3. Add an appropriate Name.
4. Confirm the Location.
5. Select **Index**.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-VSWPBWQ0.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D)

1. Click **Create**.

> [!WARNING]
> Caution
> 
> New Categories have to be [added to the relevant reader groups](/v414/docs/creating-new-handbook-version#adding-new-categories-to-reader-groups) before they become visible to people outside of Cenosco.

## Determining Splitting Levels

Review the offline word document to determine at which levels to split it up, e.g., none, level 1 headings (H1), or level 2 heading (H2). Typically, the level 1 heading is sufficient.

## Importing the Doc

To Import your word document into the IMS Handbook:

1. Scroll to the applicable position in the hierarchy and hover to get the *plus* button.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-1779714514394.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D)

1. Click the *plus* button.
2. Click **Article**.
3. Click **Import document**.
4. Upload the document.

To import it as a single article:

1. Select Single article.
2. Confirm the Category location.
3. Click **Import**.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-AGXTP2HL.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D)

To import as multiple articles:

1. Select Multiple article.
2. Select appropriate heading level of where to split. Typically H1 should be sufficient.
3. Confirm that the correct Category location is selected and change if needed.
4. Delete unnecessary articles, e.g., bibliography.
5. Rename articles where needed.

Caution

Remember that each section now becomes a standalone article!

It should be possible to recognize each article from the **search** results (thus *out of context* from subsequent and following sections).

- Click **Import** when ready.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-E10BYDOQ.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A58%3A06Z&se=2026-10-28T11%3A58%3A06Z&sr=c&sp=r&sig=9jxmMsHhDgtSLzn3dHOXkN5ScCyu4tFuZQ6mb6t0q0g%3D) After importing your document, some [more editing](/v414/docs/editing-guidelines) will be needed, especially in terms of images, tables and headings.

> [!NOTE]
> Note
> 
> Always follow the [Editing Guidelines](/v414/docs/editing-guidelines).

## Reorganizing

It may be needed to reorganize your imported articles afterward. If needed you can now [create additional sub-categories](/v414/docs/importing-word-docs#create-a-category) and then just drag the articles into the correct categories, as well as the correct order.