---
title: "Manually adding an article"
slug: "manually-adding-an-article"
updated: 2026-10-27T23:12:51Z
published: 2026-10-27T23:12:51Z
canonical: "ims-handbook.cenosco.com/manually-adding-an-article"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://ims-handbook.cenosco.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manually Adding Articles

This article describes how to create a new online article in the IMS Handbook. More information can be found in the Document360 Knowledge Base - refer to [Creating an article](https://docs.document360.com/docs/create-an-article).

## Checking the Handbook Version

Make sure the latest project version of the IMS Handbook is selected. Older versions will be kept for backup as well as for readers that are still on the older version of IMS, but we will always add the new documents to the latest version (unless otherwise agreed).

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-NDYEQA7Z.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

## Creating a Category

If not available yet, first create the appropriate category in the IMS Handbook:

1. Go to the documents tab.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-WH9OHOSP.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Scroll to the applicable position in the hierarchy and hover to get the *plus* button.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-1779714514394.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Click the *plus* button.
2. Click **Category**.
3. Add an appropriate Name.
4. Confirm the Location.
5. Select **Index**.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-VSWPBWQ0.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Click **Create**.

> [!WARNING]
> Caution
> 
> New Categories have to be [added to the relevant reader groups](/v414/docs/creating-new-handbook-version#adding-new-categories-to-reader-groups) before they become visible to people outside of Cenosco.

## Creating the Article

To create a new article in the IMS Handbook:

1. Scroll to the applicable position in the hierarchy and hover to get the *plus* button.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-1779714514394.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Click the *plus* button.
2. Click **Article**.
3. Click **Blank**.
4. Enter the Title of the article.

> [!WARNING]
> Caution
> 
> When naming your article, remember that it should be possible to recognize each article from the search results (thus out of context from subsequent and following articles).

> [!NOTE]
> Note
> 
> If you imported / created an article and it was imported into / created in the wrong category/position, you can just drag the article to the correct place in the IMS Handbook

### Cloning Articles

It is also possible to start from a copy of an existing article. To create a copy:

1. Hover the article you want to copy.
2. Click on the three dots.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-U5WZL5RZ.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Click the *Clone* button in the top left.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-F2A2G3IA.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Change the Title.
2. Select the correct Category.
3. Click **Clone**.
4. Now edit the article as desired.

### Replicating Articles

You can also replicate an article. To replicate an article:

1. Hover the article you want to copy.
2. Click on the three dots.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/image-U5WZL5RZ.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A07%3A53Z&se=2026-10-28T11%3A07%3A53Z&sr=c&sp=r&sig=ADiZybS%2FcbNlo2y7yZQYF44ywpQzq0C%2FtzZq4506OyU%3D)

1. Click **Replicate**.
2. Select the Category where you want to replicate the article.
3. **Replicate**.

> [!WARNING]
> Caution
> 
> Replicated articles cannot be edited. To make any changes you have to edit the original article.

## Editing Article

After the article has be created you can start writing or [editing](/v414/docs/editing-guidelines) the article. Take care of images, tables and headings.

> [!NOTE]
> Note
> 
> Always follow the [Editing Guidelines](/v414/docs/editing-guidelines).