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First, before the Witnessing process can start, the Witnessing module must be enabled, and users must be given Witness Authority/Supervisor privileges.
Enable the Witnessing Module
By default, Witnessing is disabled for Sites using IMS. Your CSA can activate this.
To enable Witnessing:
- Go the Settings \ Maintenance \ Configuration \ Application Settings and search for "Witnessing on Schedules and ECHs".
- Click the Edit Button.
- Enable Witnessing by changing the B (Boolean) value to "1".
- Click Save.
Enable the Witnessing Module in Settings.
Now, when a new ECH or INSPECTION Schedule or CAIR Schedule is created, the options to mark the ECH or Schedule for Witnessing will show. Note: On other Schedules the options are not available.
Marking Schedules and ECHs for Witnessing will be explained in more detail in Witnessing Process for Schedules and Witnessing Process for ECHs.
When a new (Inspection or CAIR) Schedule is created, the option to mark for Witnessing is available.
Selecting where to show the Legal/Local Inspection date
The Legal/Local Inspection Date field can be shown on either the ECH Authority Form or on the Supervision Form.
Legal/Local Inspection Date can either show on the Authority (Witnessing) Form or on the Supervision form. This is set via the Application setting: "Witnessing Supervision Legal/local Inspection Date" Application Settings. The "Legal/local Inspection Date" field is shown on the ECH Supervision form if B value is 1; otherwise, it shows on the ECH Authority form.
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Assign Witnessing Privileges (Jobs)
Not everybody can Witness Schedules and ECHs. This is restricted to a selection of users. The privileges for users are based on their Assigned Job. IMS has two Jobs for Witnessing, which can be assigned directly to a user via Settings.
To assign Witnessing privileges:
- Go the Settings \ Maintenance \ Security \ Users.
- Create a new user, or Edit and existing user.
- Click on More +.
- Select a Job form the dropdown:
- "Sr Insp/Eng" - to Approve / review the Schedules and/or ECHs marked for Supervision, for example "SKK-Level 3 Inspector".
- "Authority" - to Approve the follow-up of Field Inspections for Schedules and/or ECHs. This is usually an external party providing compliance, risk and technical consultancy services, for example "NL-CBI".
- Fill in the rest and click Save.
