---
title: "Common Data Settings"
slug: "common-data-settings"
tags: ["General", "ONE IMS", "Settings"]
updated: 2026-10-27T23:11:28Z
published: 2026-10-27T23:11:28Z
canonical: "ims-handbook.cenosco.com/common-data-settings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://ims-handbook.cenosco.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Common Data Settings

The Common Data section of the **Settings** Menu includes maintenance tables for all items which are being used throughout the different sections/areas within IMS, e.g. Labels, Currencies, Departments, SAP Types, etc. The information stored in these tables is again used in other master data sections and configuration Settings per Location or Equipment Type.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/maintenance-image-d9z6birz.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Maintenance subsections.

## Change and Deferral

In the Change and Deferral section parameters relevant to [integrated (Change) and Deferrals Approval process](/v414/docs/deferring-schedules) can be specified.

## Action Items

Here the Action Items Status ana Categories are defined. For more information see [Action Items Settings](/v414/docs/action-items-settings).

## Label

Here Labels can be created, updated, and deleted in bulk. Multiple labels can also be created at once by importing them via a simple template. If Labels must be updated, you can export the Labels and use the same file to import the updated Labels back again. If you need to delete multiple Labels at once, you can select all Labels that you need, and delete them.

> [!NOTE]
> Note
> 
> Only the Label Description and Color can be updated with the importer.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/pic%201-8ZTW2FP9.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

You can select (all) labels and then export them, make changes and import back.

## Currency

Here the Currencies can be viewed/edited/added/deleted. All predefined Currencies are available to select from the **Currency** list in the Menu.

![A screenshot of a computer  Description automatically generated](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/common-data-image-z3hygh8i.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Select a Currency in the Menu.

## Department

Here the Departments can be viewed/edited/added/deleted.

## Global Disciplines

Global Disciplines are defined here. In IMS, Disciplines are used to identify the department a user is from. Each Discipline has a range of Equipment that it is responsible for, and these areas of responsibility may overlap. This means that if multiple Disciplines are using IMS, you will be able to view Schedules and historic findings from other departments / disciplines (PEI, Civil, TAT, FMA, PLSS, SIS), but you can only edit Schedules and Condition Histories that are owned by your Discipline.

The Disciplines are used to indicate who is the "owner" of a particular Schedule, so that you know which department is working on what Equipment.

Each User is assigned a Discipline (see [Security Settings](/docs/security-settings#users)). When a User then creates a Schedule / ECHs his/her Discipline will automatically become the owner of that Schedule/ECH.

Learn more about Disciplines in [IMS Schedules and ECHs across Discipline](/v414/docs/ims-schedules-and-echs-across-discipline).

## Equipment Status

Here the Equipment Statuses can be viewed/edited/added/deleted. Normally only 4 statuses are used: "Idle in place"; "In Construction"; "Retired"; and "Temp Out of Service".

## Event Status

Here the Event Statuses can be viewed/edited/added/deleted. Normally only "Open" and "Closed" are used.

## Frequency

Here the different Frequencies can be viewed/edited/added/deleted.

## DXF Settings

Here the DXF Configuration can be viewed/edited/added/deleted. These are required to color the AutoCAD isometrics.

See [IMS Drawings](/v414/docs/drawings-overview).

## ISO & 3D Colors

The color Settings for the Inspection Type, NID, etc. of the CML on the AutoCAD isometric and 3D drawings are defined in this table.

See [IMS Drawings](/v414/docs/drawings-overview).

## Minimum Required Thickness

Here the Min Required Thicknesses are defined with regards to Material, Pipe Size, Pressure and Temperature.

## Rich Text Default

Here Rich Text Defaults can be predefined. These predefined default text templates can then be used in IMS.

Example 1: Use a predefined default text template, to specify the Corrosion Loop's Corrosion Description.

First, review the Default text. This Default text has been predefined in the Settings.

1. Select the row with Object Type “Corrosion loop”.
2. Click on the *Edit* button to review.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/common-data-image-m7rsfv6p.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Corrosion Loop description – rich text default template.

Then, use this template for the Corrosion Loop description:

1. Open a Corrosion Loop Detail Page.
2. Open the Corrosion Description.
3. Select the default text from the dropdown.
4. Click on the **Insert default text** button.

The predefined text (as seen in the Settings) will then be inserted.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/common-data-image-vlghncd7.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Select a default text and click **Insert default text** or define a default by clicking **Add new default**.

Note: You can also define a default text directly from the Narrative window: Click **Add new default**.

Example 2: Use a predefined default text template, when a Schedule is edited, to specify the Reason:

First, define the Default text in Settings:

1. Click **+** to Add Rich Text Default.
2. Select Object Type “Inspection Event”.
3. Select Default Type “Reason”.
4. Fill in a name, e.g. “Inspection Edit Reason”.
5. Write the default text.
6. Click **Save**.

Then, use this template when a Schedule is edited:

1. Edit a Schedule and click on Approve.
2. The Reason for edit box appears.
3. Select the predefined reason form the dropdown.
4. Click on the **Insert default text** button.

The predefined text (as specified in the Settings) will be inserted.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/common-data-image-0a1nhigy.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Default text can be inserted in the Reason for edit box, when a Schedule is Approved after an Edit.

### 

## 

### Deleting Rich Text Default

To delete Rich Text Default:

1. Select the row with the Text Default you want to delete.
2. Click *Minus* at the top of the Grid.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_1(2).jpg?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Select the Default Rich Text you want to delete and click Minus at the top of the grid.

1. Click **Delete** to confirm deletion.

## CMMS Types

Here the CMMS Types can be viewed/edited/added/deleted.

## SAP Blacklist configuration

Here the SAP Blacklist is configured.

## Trainings

An overview of trainings and users are available here. The following users can create Trainings and assign to users:

- INSP ADMIN
- RCM ADMIN
- PIMS ADMIN
- FCM GENERAL
- TAT GENERAL
- SIF ADMIN

Training can be assigned to a User via [Security Settings](/v414/docs/security-settings).

## Unit Type

Here the Unit Types can be viewed/edited/added/deleted.

## Labour rates

Here the Labour rates (LR) can be viewed/edited/added/deleted.

> [!NOTE]
> Note
> 
> The rates are per hour.

Pay attention to [set the preferred currency](/v414/docs/common-data-settings#currency), see below, before entering new LRs.

A default LR can be set, by ticking the checkbox.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/pic%201(344).png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Check to set at default rate.

In [PEI](/v414/docs/pei) the Labour rates are used in the [Detailed Asset Consequence Assessment](/v414/docs/step-8-rate-consequence-of-failure-cof). In [RCM](/v414/docs/rcm) the Labour rates are used to calculate the cost of care effort, for instance for Contractors, Craftsmen, Instrument Technicians, Operators and Staff. Labour rates are required to economically compare the No-maintenance scenario with the Do-maintenance scenario, involving condition monitoring effort as also repair and restore efforts. PEI and RCM does not make use of the Instrument Technician Rate. This rate is used in [SIS](/v414/docs/sis) and is often comparable to the Craftsmen Rate.

## Resp. Work Centre

Here the Responsible Work Centers can be viewed/edited/added/deleted.

## HSSE CE Categories

Here the HSSE CE Categories can be viewed/edited/added/deleted. See [Integrated RSLs](/docs/integrated-rsls).

## Part Types

In PEI the Parts are used in ECH Checklists in order to indicate what was performed and found during the Inspection and also what needs to be repaired. Part Types can be added, modified or deleted from the Part Type Screen in the Setting.

To add a new Part Type click on the *Plus* button and fill in the data.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/adding-part-types.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

To add Part Types click on the Plus button and fill in the data.

To edit existing Part Types click on the *Edit* button next to the name of the applicable Part Type.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/edit.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

To delete existing Part Types, select the applicable Part Types and click on the *Minus* button.

![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/delete-part-type.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A39%3A26Z&se=2026-10-28T13%3A39%3A26Z&sr=c&sp=r&sig=WIk0XIBAjgI%2FVR4LVIsv21PN1w7LTwBgHYSvYOlgvKw%3D)

Select the Part Type you want to delete and click the Minus button.

## Participants

Study Participants can be predefine here. These can then be selected in the IMS SIS for a [HAZOP Study Session](/v414/docs/team-composition) or a [LOPA Study Session](/v414/docs/team-composition-tab-lopa).

## ABC Indicator

The defined list of ABC Indicator statuses are available as a dropdown to select as a status for the Criticality Indicator field on FLOC and Equipment, depending on your site’s setup. To learn more see [HEMP / Criticality Indicator Status](/v414/docs/hemp-abc-indicator-status).

## IMS Bookmarks

To learn how to use IMS Bookmarks see [IMS Bookmarks](/v414/docs/ims-bookmarks).

Next Inspection Date (= LID + MII)

Condition Monitoring Location or

Condition Measurement Location

(sometimes also referred to as TML (Thickness Measurement Location))