--- title: "Step D: Specifying Inspection Data and Codes" slug: "step-d-specifying-inspection-data-and-codes" updated: 2026-10-27T23:11:38Z published: 2026-10-27T23:11:38Z canonical: "ims-handbook.cenosco.com/step-d-specifying-inspection-data-and-codes" --- > ## Documentation Index > Fetch the complete documentation index at: https://ims-handbook.cenosco.com/llms.txt > Use this file to discover all available pages before exploring further. # Step D: Specifying Inspection Data and Codes The Checklist section of the ECH details page is used to explain what Actions were performed, what Conditions were Found, and what was Repaired/Serviced. Checklists are provided to help with this task. They help to standardize the way inspections are performed and the data is entered. The the Checklists are used consistently between the Schedules and ECH. Thus, the Checklists already selected for the credited Schedules will automatically be selected for the ECH as well. These ECH codes also provide the data for valuable queries, e.g. *How many vessels have had HIC cracking in the last 5 years?* The available checklists are configured in [Settings \ Maintenance \ Specifications/ECH \ ECH Checklist](/v414/docs/specifications-ech-settings). While filling in the checklist, you can add Observations, Attachments, Photos, and Locations to better explain the inspection findings. Also, you can annotate the drawings and photos. To select the checklists: - In most cases this will already be selected, based on the credited Schedules (see [Step C: Crediting Schedules](/v414/docs/step-c-crediting-schedules)). - To add a checklist, click the drop-down arrow to see all available checklists. ![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_205.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)Click the drop-down to see the available checklists for the Equipment. - Select a Checklist. Note[](/v414/docs/fma-ech)[Fabric Maintenance (FM)](/v414/docs/fma-ech) Users should select the Fabric Maintenance Checklist. ![Graphical user interface, application Description automatically generated](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_207.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)Select checklist(s). If you selected a Dynamic Form Checklist, the capturing process should be intuitive... ![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_212.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)Dynamic Form example. For more information see: [Collecting Data with Dynamic Form Checklists](/v414/docs/collecting-data-with-dynamic-form-checklists). --- --- > If you selected one of the older Plan Codes Checklists, then follow the below steps: > > Then, for each checklist, specify what Actions were Performed, what Conditions were Found, and what was Repaired/Serviced. A Wizard will guide you through the steps… > > ![Graphical user interface, text, application, email Description automatically generated](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_208.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)A wizard will guide you through the steps to, specify what Actions were Performed, what Conditions were Found, and what was Repaired/Serviced. > > To define the ACTIONS PERFORMED: > > - If a Schedule is credited, then the Actions Performed will already be filled in based on the Schedule’s Plan codes. > - If you want to add Actions, click **What was done and where?**. Note: If no Actions are defined yet, this tab will open automatically when the checklist is selected. > > ![Graphical user interface, application Description automatically generated](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/step-d:-specifying-inspection-data-and-codes-image-k4sgdyfi.png?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)To define the Actions Performed, click here.  > > - Select, for the PERFORMED ACTIONS, the associated VALUES and PARTS. > > ![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_209.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)Select the VALUES and the PARTS where applicable and click **NEXT**.  > > - You can add observations, attachments, photos, and the location, for each selected ACTION. Click on the three dots or one of the other applicable buttons. Note: You can also add annotations to your drawings and photos. This works the same as adding annotations to attachments in the Attachment section - see [IMS Details Page](/v414/docs/ims-details-page-options#attachments-section). > > ![](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_210.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)Click on the three dots to add an Observation.  > > - When done, click **NEXT** to go to Conditions Found. > > To define the CONDITIONS FOUND: > > - Click **What was found?**. Note: If you clicked **NEXT** in the previous step, you will already be on this tab. > - Select, for the CONDITIONS FOUND, the associated VALUES and PARTS / INSPECTION LOCATIONS. > - You can add observations, attachments, photos, and the location, for the condition found. > - When done, click **NEXT** to go to the Repairs Planned. > > To define the REPAIRS PLANNED: > > - Select, for the REPAIRS PLANNED, the associated VALUES and PARTS / INSPECTION LOCATIONS. > - You can add observations, attachments, photos, and the location, for each planned repair. > - When done, click **NEXT** to go back to the Inspection data and codes summary. > > To add a [CAIR](/v414/docs/defining-cairs): > > - If applicable, you can add a [CAIR](/v414/docs/defining-cairs) from here. To do so, click **+**. > > Note: The ECH codes will then be copied over to the CAIR’s Plan Codes. > > ![Graphical user interface, text, application, email Description automatically generated](https://cdn.document360.io/e492a0e0-a4ba-4aca-8fc6-76b95f91fdf3/Images/Documentation/Screenshot_211.jpg?sv=2026-02-06&spr=https&st=2026-10-28T13%3A37%3A47Z&se=2026-10-28T14%3A37%3A47Z&sr=c&sp=r&sig=KG8NXib92HeT%2BgtBWUiZU48IQFOFrh6GfP1LGTrisOo%3D)Click **+** to add a CAIR from here.  > > Now you still need to write the Narrative ([Step E](/v414/docs/step-e-writing-narratives)). ## Offline Remember that it is possible to record your ECH offline in the field via [IMS4Field](/v414/docs/ims4field)!